10 Lesser-Known Apps That Improve Productivity and Ministry

I love learning from other people, and I especially like getting behind-the-scenes looks at how they do what they do.

I have a folder on my computer where I’ve kept examples of people’s weekly schedules.
I love asking other pastors about how they do sermon prep.
It’s fascinating to ask people what their typical day is like.

We all have tools that help us be more effective at our craft, and most of my tools tend to be software apps.

There are all kinds of better-known apps I use (Evernote, Logos Bible Software, Google Apps, Dropbox, Spotify, Hootsuite, etc), but for this post I want to share 10 surprising, lesser-known apps and tools that have improved my productivity and ministry.

(For reference, my hardware is a MacBook Pro, an iPhone, and a Kindle Paperwhite)

Todoist

I don’t know how well-known Todoist is, but since there are so many to-do list apps, it’s worth mentioning the one I use. I’ve struggled for years to find a productivity / to-do list app that I enjoy using. I read Do More Better around the new year, where Tim Challies suggested Todoist. It’s free, simple, and smart. For example, you can type in “Fill out: Expense report on the first Monday” and it will automatically create a recurring task called “Fill out: Expense report” that appears every first Monday of the month.

todoist

 

PrayerMate

This app is my digital prayer list. It creates sets of “prayer cards” where you can edit what you want to pray for, add photos of who you want to pray for, and much more. It costs a few dollars, but it’s worth it.

prayer-mate

 

Coffitivity

This is a funny app that plays background noise that sounds like a coffee shop. If you sometimes get distracted by too much quiet, having ambient noise like this can really help.

coffitivity

 

Overdrive

This app works with my local library to give me access to borrow their Kindle books. The highlights still get saved, and it’s wonderful to read books I don’t want to buy (especially Jack Reacher novels).

overdrive_1

 

Simple Pomodoro

The Pomodoro technique is a helpful approach to productivity: do 25 minutes of uninterrupted work, followed by a 5 minute break. And keep doing it. This app provides a simple timer that leverages this technique. When I have a larger chunk of time to work on what’s important (not just urgent), it’s an extremely helpful way to stay focused.

pomodoro

 

BetterSnapTool

Oddly enough, this is a tool I can’t imagine living without. It easily helps you arrange the open windows on your laptop, ‘snapping’ them into a clean side or corner of the screen. Since I use my computer for sermon prep and often need multiple apps going at a time, this helps me quickly get setup without a cluttered ‘desktop.’

bettersnaptool

 

YouCanBook.Me

I started using this just last week, and I already love it. I use this when people request to meet with me. It integrates with my calendar, and allows people to schedule a phone or in-person meeting based on my availability.

youcanbookme

 

Doodle.com

This free tool lessens the pain of trying to schedule a group meeting. You know the kind when there are a bunch of people and there’s endless email back-and-forth about what works for everybody. Ugh. Doodle takes a poll of people’s available times and helps you more easily select what works.

doodle-online-appointment-scheduling-calendar-view-after-date-selection

 

IFTTT

IFTTT stands for If This, Then That and is a free automation tool. You can set up all sorts of “recipes” that help simplify your life. Among my favorites:

  • If rain is in tomorrow’s forecast, send me a text message notifying me
  • If I favorite a tweet, automatically save it in my Evernote “Quotes/Illustrations” notebook
  • If Tim Challies’ feed says ‘carte,’ send me the post via email (this allows me to receive Challies’ ‘A-La-Carte’ posts without subscribing to ALL the content he creates)

IFTTT

 

Scannable

Scannable is a mobile scanner that can turn your photos into PDFs. When somebody gives a paper handout, I use this to create a simple PDF and import it into Evernote.

scannable

 

Do you have a surprising app I should hear about? Let me know!

 

Published by

Luke Simmons

I was born and raised in Denver, CO and lived there through high school. Then I moved to Champaign, IL where I attended the University of Illinois and played on the Fighting Illini baseball team. I was married in December, 2001 to Molly, who I met at the U of I. In June of 2002, we moved to Phoenix and have been here ever since. In July of 2006, we welcomed a baby girl, Abby, into our family.

One thought on “10 Lesser-Known Apps That Improve Productivity and Ministry”

  1. Have you heard of Symbaloo? I love it. Here is what it is: Symbaloo is a personal startpage that allows you to easily navigate the web and compile your favorite sites all into one visual interface. Save your bookmarks in the cloud and access them from anywhere with any device.

    Now every site I use is color coded according to categories I have made (home, church, discover, leigh’s blankies, etc).

    Looking forward to checking out some of the ones you mentioned.

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