I love learning from other people, and I especially like getting behind-the-scenes looks at how they do what they do.
I have a folder on my computer where I’ve kept examples of people’s weekly schedules.
I love asking other pastors about how they do sermon prep.
It’s fascinating to ask people what their typical day is like.
We all have tools that help us be more effective at our craft, and most of my tools tend to be software apps. There are all kinds of better-known apps I use (Evernote, Logos Bible Software, Google Apps, Dropbox, Spotify, Hootsuite, etc), but for this post I want to share 10 surprising, lesser-known apps and tools that have improved my productivity and ministry. (For reference, my hardware is a MacBook Pro, an iPhone, and a Kindle Paperwhite)
Todoist I don’t know how well-known Todoist is, but since there are so many to-do list apps, it’s worth mentioning the one I use. I’ve struggled for years to find a productivity / to-do list app that I enjoy using. I read Do More Better around the new year, where Tim Challies suggested Todoist. It’s free, simple, and smart. For example, you can type in “Fill out: Expense report on the first Monday” and it will automatically create a recurring task called “Fill out: Expense report” that appears every first Monday of the month.
PrayerMate This app is my digital prayer list. It creates sets of “prayer cards” where you can edit what you want to pray for, add photos of who you want to pray for, and much more. It costs a few dollars, but it’s worth it.
Coffitivity This is a funny app that plays background noise that sounds like a coffee shop. If you sometimes get distracted by too much quiet, having ambient noise like this can really help.
Overdrive This app works with my local library to give me access to borrow their Kindle books. The highlights still get saved, and it’s wonderful to read books I don’t want to buy (especially Jack Reacher novels).
Pomodoro Tracker The Pomodoro technique is a helpful approach to productivity: do 25 minutes of uninterrupted work, followed by a 5 minute break. And keep doing it. This app provides a simple timer that leverages this technique. When I have a larger chunk of time to work on what’s important (not just urgent), it’s an extremely helpful way to stay focused.
BetterSnapTool Oddly enough, this is a tool I can’t imagine living without. It easily helps you arrange the open windows on your laptop, ‘snapping’ them into a clean side or corner of the screen. Since I use my computer for sermon prep and often need multiple apps going at a time, this helps me quickly get setup without a cluttered ‘desktop.’
YouCanBook.Me I use this when people request to meet with me. It integrates with my calendar, and allows people to schedule a phone or in-person meeting based on my availability.
Doodle.com This free tool lessens the pain of trying to schedule a group meeting. You know the kind when there are a bunch of people and there’s endless email back-and-forth about what works for everybody. Ugh. Doodle takes a poll of people’s available times and helps you more easily select what works.
IFTTT IFTTT stands for If This, Then That and is a free automation tool. You can set up all sorts of “recipes” that help simplify your life. Among my favorites:
- If rain is in tomorrow’s forecast, send me a text message notifying me
- If I favorite a tweet, automatically save it in my Evernote “Quotes/Illustrations” notebook
- If Tim Challies’ feed says ‘carte,’ send me the post via email (this allows me to receive Challies’ ‘A-La-Carte’ posts without subscribing to ALL the content he creates)
Scannable Scannable is a mobile scanner that can turn your photos into PDFs. When somebody gives a paper handout, I use this to create a simple PDF and import it into Evernote.
Do you have a surprising app I should hear about? Let me know!