Do you ever feel like the urgent is crowding out the important? Like there’s so many things that have to be kept up with that you just can’t seem to get ahead?
I do. Everybody does.
I often talk with other pastors about how ministry is a “black hole” where there’s always more you could do. Over time, I’ve concluded that ministry isn’t unique — all kinds of people have demanding roles that seem to require being “on” all the time. Just ask a mom.
I’m not sure how it started but a few years ago I began a practice that has made a significant difference in helping me not just work in the ministry, but on the ministry: The Personal Retreat Day.
A Personal Retreat Day is a day set aside to recalibrate and refocus on what is important, big-picture, and vision-oriented.
Everyone needs a day like that every so often. If you’re a leader, you especially need a day like this. And it’s more doable than you think.
Over time, I’ve identified five simple steps that can help make a Personal Retreat Day a refreshing reality.
1. Put a firm day on the calendar.
This is the most important step, because without it a Personal Retreat Day will not happen. The urgent things of life will always give you a reason to do something else.
It can also be the most difficult step because you have to find a day that you can afford to be unavailable and other logistics have to be factored in. I want to schedule a day like this about every six weeks or so, but it’s hard to do it that frequently without some real intentionality.
2. Find a new location.
Personal Retreat Days happen best in a change of scenery, because it puts you in a different frame of mind that allows you to have a different focus. If you go to the typical places you work, you’ll end up doing typical work.
I typically try to get 45 minutes – 2 ½ hours away because that puts me out of my typical radius and it allows me enough time to enjoy the drive. The drive is a huge part of the experience for me, because I typically listen to something thought-provoking on the way there and then listen to my favorite playlist of worship music (while I sing along loudly) on the way back.
3. Take a personal inventory.
The first thing I do when I arrive to my destination is some kind of personal reflection. In this time, I’m asking the question, “How am I doing…really?” I cannot lead where I am not going and I can’t call people to have a thing with God that I don’t have. So reflection and inventory are crucial.
One of my favorite inventories is a series of questions I adapted from a talk I heard years ago by Bill Hybels on “The Art of Self-Leadership” (turned into an article here):
- Is my calling sure?
- Is my vision clear?
- Is my passion hot?
- Is my character submitted?
- Is my pride subdued?
- Are my fears at bay?
- Is my pace sustainable?
- Are my physical and spiritual practices healthy?
- Are my ears open to the whispers of the Spirit?
- Are my gifts developing?
- Is my heart for God increasing?
- Is my capacity for loving deepening?
Journaling through these questions has proven helpful every time.
4. Enjoy some extra time with God.
As a follower of Jesus, I love spending time with him. But the demands of life make it hard to spend generous stretches of unhurried time with God. So use a portion of the day to spend some extra time with God. For me, this often looks like taking a long prayer walk, usually related to things that emerged from taking inventory. Other times, it means studying a portion of scripture that I’ve wanted to examine, reading a book that I’ve wanted to get to, or listening to a sermon.
5. Work “on” your work.
The E-Myth Revisited helpfully explains how leaders cannot just work in their work, but must work on it too. Spend the balance of the day stepping back from the daily grind of tasks, and think about the big picture.
What is your organization’s mission? What’s your role in it? What are the top few things that you bring that nobody else can or is responsible to do? Are you doing enough of those things to keep things moving in the right direction?
Think through the next 30, 60, or 90 days and ask two questions: What is already coming that needs my attention? What can I proactively do to move the mission forward?
Consider doing a 6×6 plan, where you identify the six most important priorities over the next six weeks. If you have an annual plan, spend some time reviewing it.
This space can also be used to work on a bigger project that you’ve had a hard time getting to in the typical routine of work life. I find that I often make bigger progress in shorter time when I do it on a day like this.
It’s Worth It
This practice has been so valuable to my personal life and ministry leadership that my wife often will gently and encouragingly ask if I have a retreat day on the calendar. She’s not just trying to get rid of me for a day–in fact, it’s often a little harder on her when I take these days. But she’s seen the value so much that she encourages me to do it anyway.
Tweak Away…But Do Something
These steps are what I’ve used and enjoyed, but they surely won’t be best for everybody. So tweak them as necessary and find what works for you. But don’t let your tweaks be an excuse not to do it. The practice of getting away is so helpful that I’d hate for it to be lost in the paralysis of seeking perfection.
[A Note to Those Who Don’t Have Much Freedom]
I wrote this post primarily for the staff I lead at Redemption Gateway, for those who lead at high levels, and for many other pastors who I have relationships with. I realize that many people don’t have the kind of job with the freedom to have a day like this “count” for work. A few thoughts:
- The more of a leadership role you have, the more important a Personal Retreat Day is. If you’re working in a job more as a doer than a leader, you probably don’t need this kind of day as much.
- If you have a boss, ask about the possibility of doing a Personal Retreat Day from time to time. Explain why you think it would be valuable not just to you, but the organization. Ask to experiment with it quarterly and test the results.
- If you are a leader and can’t get time away from your boss, use personal time for it. Take a vacation day or set up an occasional weekend day. Sure, that can be costly, but it will probably be worth the cost.
- If you are a mom (household CEO), see what kind of support you can get from your husband or others in a way that would allow you to do a version of this from time to time. Just a few Personal Retreat Days per year could work wonders for your soul and your home.
- If you just can’t do something like a Personal Retreat Day, then don’t. This post isn’t designed to make anyone feel bad or carry extra guilt. Rather, it’s attempting to share a helpful practice for those who can benefit from it.
Have you done a Personal Retreat Day? What has been helpful for you?